Ottershaw JFC Privacy Policy & Terms of Use

Last Updated: December 2025

Infringement and Legal Action
All content and materials on the Ottershaw JFC website are protected by copyright, trademark, and other intellectual property rights. Unauthorised use of any content, including reproduction, distribution, or any other form of infringement, may result in legal proceedings.
We reserve the right to take appropriate legal action, including seeking damages and injunctive relief, for any unauthorised use of our intellectual property. 

• Consent for Media Use: Parents, guardians, and carers have provided signed contractual agreements allowing the use of photos and videos of children participating in Ottershaw JFC activities. These media may be featured on this website and in other promotional materials related to the club’s activities.
   
• Protection of Minors: We are committed to using photos and videos responsibly and in ways that respect the privacy and dignity of all participants, especially minors. If you wish to withdraw consent or have concerns about media use, please contact us directly.

Last Updated: December 2025

By accessing and using the Ottershaw JFC website, you agree to the following Terms of Use. If you do not agree to these terms, please do not use this website.

• Using this website is solely for personal, non-commercial purposes.
   
• You agree not to misuse, alter, or interfere with the website or its functionality.
   
• You are prohibited from uploading or transmitting any harmful, unlawful, or offensive material to or through the website.

• All content on the Ottershaw JFC website, including text, images, logos, videos, and other materials, is the intellectual property of Ottershaw JFC, unless otherwise stated.
   
• You may not reproduce, distribute, or exploit any of this content without express written permission from Ottershaw JFC.
   

• The website may include links to third-party websites. Ottershaw JFC does not endorse or assume responsibility for the content or privacy practices of these external sites.
   

• Ottershaw JFC is not responsible for any damages or loss arising from the use or inability to use this website, including any errors or omissions in the content.
   

• Ottershaw JFC reserves the right to modify or update these Terms of Use at any time. Your continued use of the website signifies your acceptance of these changes.
   

The information provided on the Ottershaw JFC website is intended for general informational purposes. While we strive to provide accurate and up-to-date information, we do not guarantee the accuracy or completeness of the content.

• Use at Your Own Risk: The content on this website is not professional advice and should not be relied upon as such. Any decisions or actions based on the information found on the website are taken at your own risk.
   
• Links to Third Parties: The website may contain links to external websites. Ottershaw JFC is not responsible for the content or availability of these external sites and does not endorse their services or products.

Last Updated: December 2025

Ottershaw JFC is committed to protecting your privacy. This Privacy Notice explains how we collect, use, and protect your personal information.

• Personal Information: When you sign up, contact us, or engage with our website, we may collect personal information such as your name, email address, and other details you provide voluntarily.
   
• Non-Personal Data: We may also collect non-personally identifiable information automatically, such as IP addresses, browser type, and usage patterns via cookies and tracking technologies.
   

• To provide services or respond to inquiries (e.g., membership, event registrations).
   
• To improve the website’s performance, user experience, and content.
   
• To communicate with you about updates, news, or offers, if you’ve subscribed to our newsletter (you can opt-out anytime).
   

• Our website may use cookies to improve your experience by remembering preferences and analysing traffic. You can disable cookies through your browser settings, but some website features may not work properly without them.
   

• Sponsors: Ottershaw JFC works with sponsors to support our activities and events. These sponsors may have access to anonymized data collected via our website or through event registrations, but only in ways that comply with this Privacy Notice and applicable data protection laws.
   
• Sponsor Activities: Sponsors may use the data for legitimate business purposes, such as offering discounts or promotions related to their products or services. However, we ensure that any personally identifiable information is not shared with sponsors without your explicit consent.
   
• Third-Party Advertising: Sponsors and other third-party advertisers may also use cookies and other technologies to provide targeted ads based on your browsing behaviour. You may choose to disable this tracking via your browser settings, but doing so may impact the user experience on certain pages.
   

• We implement reasonable security measures to protect your personal information. However, no data transmission over the internet can be guaranteed to be 100% secure.
   

• Access and Control: Under GDPR, you have the right to request access to, correction, or deletion of any personal data we hold about you.
   
• Right to Withdraw Consent: If you have provided consent for the processing of your personal data, you have the right to withdraw that consent at any time.
   
• Right to Object: You may object to the processing of your data, including for marketing purposes.
   
• Please contact us if you would like to exercise any of these rights.
   

• We retain personal data only for as long as necessary to fulfil the purposes for which it was collected or as required by law.
   

• Ottershaw JFC may update this Privacy Notice from time to time. The latest version will always be posted on this page with the date of the update.
   

As an organisation based in the United Kingdom processing data of individuals Ottershaw JFC complies with the General Data Protection Regulation (GDPR). We are committed to ensuring that your personal data is processed securely and transparently, and we respect your rights as outlined in the GDPR.

• Legal Basis for Processing: We process your personal data based on your consent, the performance of a contract, or legitimate interests (e.g., communicating about events, memberships, and updates).
   
• Data Subject Rights: Under GDPR, you have the following rights:
   
  • Right to access: You may request a copy of the data we hold on you.
     
  • Right to rectification: You can ask for corrections if your data is inaccurate.
     
  • Right to erasure: You can request that we delete your data under certain conditions.
     
  • Right to portability: You can request your data in a structured format to transfer it to another service.
     
  • Right to restrict processing: You can limit how we process your data in certain situations.
     

For any GDPR-related queries or requests, please contact us at the provided contact information on our website.

We want to ensure transparency in how we collaborate with our sponsors. If you participate in any sponsored events, activities, or promotions, you may be asked to provide consent for your data to be shared with our sponsors. If you have any questions about how your data is used in these contexts, please reach out to us directly.

Visitors adding their contact details will be used for the sole purpose of contacting Ottershaw JFC, and those visitors will not have their personal information and contact details used for any marketing or supplied to third parties. 

Our sponsors have given permission for their logos to be used within this Ottershaw JFC website. They remain the property of the individual sponsor and can not be used without the permission of the individual sponsor. Any Such Attempt Will Be A Breach Of Copyright Infringement.